Volunteer for HarmonyCon
Thank you for your interest in volunteering at HarmonyCon 2023! We would not be able to put on a great show without the help from our volunteer staff, and are delighted that you wish to be a part of it! Volunteer staff may be required to work a significant portion of the convention weekend, but are provided with a complementary 3-day badge and a snazzy staff shirt. Volunteers must be eighteen years of age or older, and are responsible for their own lodging, transportation, and meals.
All volunteers must read and agree to be bound to our Volunteer Agreement.
The A/V department works primarily behind-the-scenes to ensure convention events look and sound as good as possible. We are responsible for designing, setup, teardown, and operation of all Audio, Lighting, and Video systems used by the convention. This may include overseeing panel room PAs and projectors, assisting panelists with A/V needs, stagehand work for the main room, and FOH operations. While we may stay in the background, our work can be highly visible to attendees, and so attention to detail is very important. General knowledge of professional Audio, Video, Lighting systems, or prior A/V experience is highly desired.
Escape Room Staff
The escape room team is in charge of planning, constructing, and executing the escape room. Additional volunteers are needed to help execute the escape room at the convention. You will be trained on how to run the scenario and how to reset the rooms. Each time slot will be run by a team of two people including one of the designers and one more person. Each volunteer will run about 1/3 of the time slots (7-8 sessions of about 80 min each) and be free for the rest of the convention.
The Events team is responsible for the proper handling of all panels, scheduling, and all attendee events. We do a lot of work pre-con and during con. We are looking for staff to help with the tabletop and video gaming room, as well as staffing the panel rooms. When staffing the panel rooms, you are responsible for making sure the panel starts and stops on time, as well as alerting the department heads if there are any major panel changes that are needed.
Tabletop Gaming Staff
"Awwww man…. You sunk my battleship. Oh wait, lets play again!" Events team is in charge of the Tabletop game room. You will manage the games, make sure everything in the room is neat and tidy, and that all the games return in one piece. You will report to the Tabletop Lead and Events Lead and CoLead. While manning the room, you are more than welcome to play games as well, we are perfectly okay with this!
Video Gaming Staff
Hey Spartan! It’s Master Chief here wanting you to come work in the Video Game room! As a game room manager, you will be in charge of all of the consoles in the game room. Your job is to make sure no one takes controllers or games, keep things tidy and neat, and that everyone is having a great time. We have had many systems in this room…. From an OG Virtual Boy and vintage gaming consoles, all the way to Nintendo Switches. Obviously you are more than welcome to sit down and play as well. You, spartan, are humanity’s last hope…. Would you come work with us?
Help maintain HarmonyCon's website. This involves working with our Design and PR teams to add information to the site as things are announced to help keep everything current. Knowledge in HTML, CSS, and Git is necessary, and experience with Jekyll is a plus.
Con Ops Staff
We're the nervous system of a convention. When a department needs something, that's our cue. Expect to be on your feet and ready for sudden unexpected tasks.
Con Store Staff
The Con Store sells merchandise related to the convention, at the convention!
Registration serves as the welcoming committee for all Harmony Con attendees. Our job entails printing and distributing badges, putting together sponsor perks, selling convention merchandise, and addressing attendee inquiries. Registration volunteers play a critical role in first impressions of Harmony Con, so our department is highly customer service-oriented. Prior experience in customer or guest relations is appreciated.
The Safety Team help provide a safe and fun environment around the convention. We provide customer service for all attendees and enforce rules according to our Code of Conduct and the venue's regulations. We enjoy walking around to ensure safety for all attendees and the venue.
Vendor Hall Staff
Provides support for our vendors and artists in the vendor hall.
Acquisitions & Logistics
This small team helps to coordinate the appearance of the guests and their transportation to/from HarmonyCon each year by working directly with the guests and their agents before and after the convention. While on site, they help ensure the guests get where they need to go to be at the right place and right time every time.
To volunteer for the Acquisitions and Logistics team you will need to have a valid driver's license and be able to work the Thursday and Sunday of HarmonyCon.
Green Room Staff
This is the team that makes and maintains a home away from home for all of the Guests of Honor. The Green Room is an important place for every convention because it is the place that the guests can go to escape the hustle and bustle of the convention. Here they can rest & relax, socialize with other guests of honor, and even grab a bite to eat.
This team makes up the bulk of our department and they are the staff that act as the guests of honor's personal point of contact and assistant while they are attending HarmonyCon. On site they help direct the guests where they need to go and act as their focal point to help coordinate the resources of the department and the con as a whole to ensure the guests of honor have the best HarmonyCon they can. One other major duty is that this team is responsible for helping to smoothly run the convention's autograph sessions for all of the guests of honor.